I hope everyone is enjoying the fall weather. Now that ball season has ended we have one last piece of business to close out our year. We have already begun working on next year so we would like to make notice of our Annual General Meeting.
The AGM has been scheduled for Wednesday, November 16th at 8pm.
It will be held at the Guelph Curling Club -816 Woolwich St. (North of Woodlawn on Hwy 6).
Note: as there are curling leagues all night and the parking lot is quite busy, we have been given permission and are encouraged to park at Halwell Insurance which is directly next door. Meeting will be in the downstairs lounge (inside the front door and down the stairs). The bar is located on the main floor and you are welcome to get a beverage/snack there and bring it down.
This meeting is MANDATORY and each team must have a representative.
We must have a quorum of 50% plus 1. A vote of 2/3 majority must be achieved to change any of the playing rules. We will discuss any and all Rule changes and Constitutional Proposals.
If you would like to submit a rule change or constitutional proposal it must be received by me no later than Tuesday, November 1st to be included in the AGM and to be voted on to be in effect for the 2017 playing season. Just a reminder – when you do submit constitutional proposals, I read them as they are written. I cannot read between the lines so make your points and thoughts well documented.
- Some other areas of discussion for the meeting not relevant to voting matters:
- City meeting notes.
- Builder’s fee and New Member fee.
- Scheduling/season duration.
- We will also elect the Executive for the 2017 season.
- The term of office is from December 1 through to November 30.
- Nominations for Executive positions are due 4 weeks in advance but we have waived that and any nominations must be submitted to me by November 2nd.
- The current Executive members have all expressed their interest to stay on for another term.
Assuming that all teams are returning for the 2017 season, Performance bonds will be carried forward to next year unless you request a refund from Brandi. If you have a question about Performance Bonds and amounts remaining, email firstname.lastname@example.org and she can give you an update. Any teams that received credits throughout the year, those would also be applied to the Performance bond.
You do not have to be the team rep to attend the AGM however your team will only receive one vote on any matter.
In keeping with the request to have meeting notes sent out in advance if there are any motions put forth, I will forward them by the end of next week.